Working with tables

WORKING WITH TABLES

There are many ways to insert tables in your Word document. However, the quickest way to create a table from scratch is to use the Insert Table toolbar button.

To insert a table using this method, simply click the Insert Table toolbar button when your cursor is positioned at the place in your document where you would like the table to begin. A grid will pop up allowing you to select how many rows and columns you would like your table to contain. Simply use your mouse to select the number of rows and columns by highlighting the boxes (text at the bottom of the grid will indicate what your selection is). When you have specified the correct number of rows and columns, simply click once, and your table will be inserted.

While this method will create a table with uniform columns and rows, you can still customize your table after it is inserted by right-clicking on the table handle (the double-headed arrow at the top left corner of the table) and using the options on the shortcut menu to make changes. Hint: if you don’t immediately see what you need on the shortcut menu, select Table Properties for more advanced options.

Exercise 1 – Creating and Enhancing a Table

1. Type the following exercise using a table. First type the text for the heading.

2. Use Table, Insert Table to create the table, specify 3 columns and 2 rows.

3. Re-size the columns to match the example below.

4. Type the headings in the first row.

5. In the second row, click the Numbering button for the number. Now type the text. At the end of the row press tab. A new row will appear.

___________________________________________________________________________

Minutes of Meeting

held on 24 March 2006

Number	Minute	Action
	The minutes of the meeting held 26 October 1995 were agreed.	All
	The need for Gwen E Veere to attend a beauty therapy course held at Carlisle Castle was discussed and agreed.	GEV
	The third edition of Wizards and their Power was presented by W. Merlin and the date of publication 12 January 1996 was decided upon.	WM
	Members of the Round Table are invited to a Dinner Dance to be held on 21 March 1996. Four Leaf Clovers will guarantee admission.	KR

1. Play with the different border styles, line weight and shades using Borders and Shading in the Format menu. Choose your own style.
2. Highlight “All” in the Action column. Right click, choose Alignment, click the center button.
3. Edit font to Verdana size 12.
4. Save your work as _tables_minutes_of_meeting

Exercise 2 – Sorting and calculating a table

1. Open a new document.
2. Create the following table, placing borders and shading in the appropriate places.
3. To change the column “Cost” as right aligned, click in that cell and choose the right align icon. Do the same with the values under its column.

Product	Code	Cost
Gold Necklace	GN789	56.00
Silver Bracelet	SB754	54.45
Gents Watch	GW663	58.47
Ladies Watch	LW327	60.00
Signet Ring	SR777	96.25
Pearl Earrings	PE964	86.84
Childs Watch	CW285	55.60
	TOTAL

Sorting the table

1. Sort the table entries into alphabetical order (not including the headings at the top or the total!).
2. To do this, select the entries to be sorted and choose Table, Sort.
3. Ensure it says, Sort by - Column 1 (this means the first column - Product); Type: Text and Ascending order. Now click OK. The table should now be sorted as shown below.

Calculating the Total figure

1. Position the cursor in the cell where you want the total to appear.
2. Select Table, Formula
3. The System will display =SUM(ABOVE), click the number format arrow and select the currency format.
4. Select OK

Shading the total figure cell

1. Highlight the relevant cell, if you have the Tables and Borders toolbar showing, choose a shade from the shading button.
2. OR Select Format, Borders and shading and choose a shade from the Shading Tab. Select a light grey color.
3. Save your work as _tables_sorting_calculating

Exercise 3 – Splitting the Table

1. Create a new file
2. Type the following table
3. Split the table at Expenses:-
4. Position the cursor in the row (row number 5) where you want the new table to start Select Table, Split able
5. To join a table together again, just delete the blank line in between the tables. Save as _tables_splitting_tables

REVENUES	2006	2007
Number of Units Sold	199	168
Price Per Unit	3	3
Total Revenue	597	304
EXPENSES	2006	2007
Materials cost per unit	.75	.75
Direct labor of cost	.25	.25
Cost of goods sold	129	168

Exercise 4 – Merging cells in a table

1. Type the following Table
2. Select the first and second columns, then select Table, Merge cells
3. Centre the heading and format it to Arial 14pt Bold with a shading of 30%
4. Repeat the Table heading on each Page:- Imagine that the table below was big enough to go over two pages, in order that the same heading be on the top row of each new table : Select Row of text for heading “Conversion of Kilometers into Miles” Select Table, Heading Rows Repeat.
5. Increase the size of the table so that it does go over two pages To do this, highlight a number of rows and use Table, Insert Rows.
6. Save as _tables_merging

Conversion of Kilometers into Miles
Kilometers	Miles
1	.6
5	3.1
10	6.2

Exercise 5 – Converting text to table and table to text

Type this text using tabs to separate the words:-

Name Jan Feb

Sue 34 54

Ruth 33 43

Ali 35 41

1. Now convert it to a table.
2. To do this, select all the text and choose Table, Convert, Text to Table.
3. You may end up with more columns than you need, if you do, just delete one of them. Enter twice.
4. Copy your exercise 3 table. Now, convert it to text.
5. Save as _tables_converting.